What must an agency do to prepare for a DFPS licensing inspection?

• A. Delay internal reviews until after the inspection.
• B. Conduct internal compliance reviews, document evidence, ensure policies and files are complete, and train staff on inspection readiness.
• C. Only prepare financial statements.
• D. Ignore staff training related to inspections.

Answer: (B)

Preparing for a DFPS licensing inspection hinges on showing that the agency regularly verifies its own compliance and keeps complete, accessible records. The best approach is to conduct internal compliance reviews, document evidence, ensure policies and files are complete, and train staff on inspection readiness. This means proactively auditing licensing-required items such as staff qualifications, background checks, caregiver approvals, placement records, safety policies, and incident reporting; gathering and organizing the supporting documentation; keeping policy manuals and forms current and consistently used; and training staff so everyone knows where to find records and how to respond to inspectors’ questions. Doing this builds a solid, organized picture of compliance and reduces last‑minute scrambling when the inspection occurs. Delaying internal reviews, focusing only on financial statements, or skipping staff training would leave gaps that inspectors could flag and would undermine the agency’s ability to demonstrate readiness.